Project Campfire
A unified communication hub for project-based teams that turns scattered messages into structured project intelligence.
The Problem
We've all been there: "Per my last email..." Communication gets missed. Important requests slip through the cracks. Deadlines are forgotten. Commitments made in a text message never make it to the rest of the team. The result? Embarrassment, frustration, and sometimes severe consequences — missed deliverables, broken client trust, and projects that fall apart because nobody remembered what was promised.
Project Campfire exists so you never have to chase down that email again.
How It Works
Instead of letting important information stay buried across personal inboxes, multiple email accounts, and text messages, Project Campfire provides each project with its own inbound address where team members can forward any relevant communication. An AI layer then organizes everything — extracting commitments, deadlines, tasks, and key decisions — and makes the entire project history searchable across emails, messages, and attachments.
The whole team gains real-time visibility into what was requested, what was promised, and what still needs to be delivered, without relying on memory or alignment meetings. Automated reminders keep deadlines on track, and configurable access rules ensure only the right inputs enter the project's timeline.
The result is a simple but powerful workflow: just forward your messages, and the system turns communication into structured project intelligence.
Features
Multi-source input
Forward emails from multiple accounts (work, personal, client) and text messages to a single project inbox
AI-powered extraction
Automatically identifies timelines, requests, commitments, and deadlines from communication
Searchable history
Full-text search across all emails, messages, and attachments
Team-wide visibility
Everyone on the project stays aware of all commitments and deadlines when talking to clients
Kanban board
Automatically populated with tasks the AI uncovers from communication context
Multiple time views
Today, Tomorrow, This Week, and This Month views for task management
Automated reminders
Email and text notifications for upcoming deadlines, milestones, and events
File uploads
Support for contracts, timelines, Gantt charts, meeting notes, and AI summaries of Zoom calls
Smart routing
AI can suggest adding information to multiple relevant projects or moving it to the correct one
Access control
Whitelist emails that can send to each project
Roadmap
Current Phase: Prototype
We are starting by pasting communication directly into the app to prototype how the AI extraction and task management would work. This allows us to validate the core value proposition before building integrations.
Future Phases
- 1Email integration — Each project gets a dedicated email address for forwarding
- 2SMS integration — Forward text messages to projects
- 3Calendar sync — Integrate with team calendars for deadline awareness
- 4Zoom/meeting integrations — Auto-import meeting summaries